Data Protection Declaration / Privacy Statement

Protecting and securing data are important matters to us. Personal data are processed in strict compliance with the principles and requirements laid down in GPDR (General Data Protection Regulation) and DSG (Data Protection Act). We only process those data required for the purposes intended and at all times endeavours to ensure the security and accuracy of the data.

Controller:
Verein zur Förderung zukunftsfähiger Energietechnik auf Basis der Polygenerationsstrategie aus Biomasse
Getreidemarkt 9/166
1060 Vienna

Data protection officer:
Julia Hofbauer
TU Wien
Institute of Chemical, Environmental and Bioscience Engineering
Getreidemarkt  9/166
1060 Vienna
contact@icps-conference.org

The following data are processed in this data processing:

• Academicdegree
• Name
• Institution
• Email
• Address
• Invoice address
• Student identification
• Hotel bookingdata
• Fee data
• Conference papers and abstracts
• Confernce presentations and posters
• Photos of participants at the conference

The data will be obtained from you direcltly via Verein zur Förderung zukunftsfähiger Energietechnik auf Basis der Polygenerationsstrategie aus Biomasse, our conference partner Verkehrsbüro MICE Services and / or by our newsletter provider mailchimp.

Legal basis for the data processing

This use of personal data is based on article 6, paragraph 1, letters c) (legal obligation) and e) (performance of a task in the public interest) GDPR read together with § 3, numeral 7 of the 2002 University Act (“Support of national and international cooperation in the field of academic research and teaching and art”).

Category of recipients of the personal data

Your personal data are forwarded on the basis of statutory regulations or rather contractual agreement to the following recipients who are directly involved in the event procedure and if the organisational procedure requires this.

• Conference Manager (Verkehrsbüro MICE Services)
• Newsletter provider mailchimp
• Hotels
• Printer
• Layouter
• Advertising of the event in newsletters, posters and newspaper articles
• Other conference participants

Purpose of the data processing

We collect your personal data for processing and transmission of data for the organisation and management of the conference series ICPS as well as to inform you about future conferences in the field of polygeneration, alternative energy, plant engineering, process technology, chemical engineering and biomass usage.

Advertising of the event with personal data

Personal data of selected persons such as lecturers and participants in a panel discussion (name, employer, photo) are published for the purpose of advertising the event.

Data processing for purposes of management and/or transmittal of contact data to other participants

To fulfil the purpose of conference (exchanging ideas within the academic community) contact data may be transmitted or rather processed in folders or in the members area of this homepage – only made available to participants.

Data processing for purposes of submission of abstracts / papers / presentations / posters

Submission of your academic work for the event in question is not possible without collecting, storing and processing personal data. This occurs exclusively for the purpose of organising and conducting the event. Your data are only passed on to third parties directly involved in the event organisation procedure and only if the procedure makes this necessary (e.g. Academic committee organising society, reviewer, publisher).

Data processing for purposes of management and security of the system

Due to applicable statutory data security regulations, several items of your data are processed for management and security of the system, including for user code management, allocation of hardware and software to system users as well as for the security of the system. This includes text documents generated and stored with automated support (such as correspondence) in these matters. Without this data processing safe operation of the system and thus employment in our undertaking is not possible.

Images / films

In the context with the event, images and films are produced for which we need your consent. The images and films are used for marketing purposes (event reports, advertising of subsequent events and self marketing) and for documentation purposes. If you are not in agreement with the use of these images / films, you can contact us at any time under contact@icps-conference.org. We will provide special lanyards for persons who don´t want to be filmed and photographed in close ups.

Transmittal to third parties

The following third-party firms do not work in the EU:

• Mailchimp. Mailchimp® is a registered trademark of The Rocket Science Group. Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.

Retention period for storage

We store your data for the purpose of conducting the event and beyond that for the duration of statutory retention periods or as long as legal claims can be asserted against Verein zur Förderung zukunftsfähiger Energietechnik auf Basis der Polygenerationsstrategie aus Biomasse or rather as long as consent was given.

Rights of the data subject

As the data subject affected by the processing of these data, you have the following rights vis-à-vis Verein zur Förderung zukunftsfähiger Energietechnik auf Basis der Polygenerationsstrategie aus Biomasse:

• the right to information
• the right to rectification
• the right to erasure
• the right to restriction of processing of your data
• the right to data portability
• the right to object.

As the data subject, you also have the right to complain to the Data Protection Authority concerning any alleged inadmissible data processing or our failure to fulfil our obligations arising from GDPR.

Right to revocation under article 7 GDPR

Depending on your “person category” we ask you for various different consent declarations. They are retrieved inside online registration or directly from the relevant person, group coordinator or company representative. Every concerned person has the right to revoke in writing or by email to contact@icps-conference.org at any time the consent once given. Revocation of the consent declaration does not affect the legality of the processing accomplished prior to the revocation.